Accounts Payable Supervisor

Accounts Payable Supervisor

Job Title: Accounts Payable Supervisor
Location: Western Cape
Salary: 360000.00
Reference: JN -012017-7455
Job Published: February 17, 2017 06:22

Job Description

Accounts Payable Supervisor 

Department Finance
Job Type Permanent
Work Level Middle Management 
EE Position No
Branch Western Cape - Southern Suburbs (Cape)

Purpose of the role

The ideal candidate for this role will be responsible for overseeing the accounts payable function, including the supervision of three accounts payable clerks and oversight of supplier payments, reporting and engagements.

Key Performance Areas 

Procurement management and cost control

  • Identifying opportunities to improve cash management through better supplier governance
  • Ensuring the group procurement policy is enforced by all departments
  • Communicate with suppliers non-compliant with our policies
  • Reviewing and ensuring adherence on supplier take-on forms
  • Ensure timeous payments of COD and terms creditors
  • Maintain a key payment schedule
  • Adequate maintenance of our supplier databases
  • Assisting with the implementation of any recommended processes to improve cost control within the business

Integrity, efficiency and timely processing of transactional information

  • Running of overhead reports for all departments in accordance with month-end reporting deadlines
  • Communicate month end deadlines with all departments and set up respective meetings timeously
  • Reviewing overheads from various departments, comparing to comparative months and budget, investigating variances and take corrective action
  • Distribute preliminary management accounts to all department heads in accordance with month-end reporting deadlines, together with all relevant queries
  • Ensure that journals are processed for any outstanding entries
  • Ensure all queries raised by reviewers (e.g. Group Financial Accountant, Financial Director) prior to final issue of overhead reports and management accounts are adequately followed up and resolved
  • Issue final overheads pack together with main packs on the 2nd Thursday after month-end
  • Perform an analysis of the creditor and accrual accounts for purposes of completing the creditors note as per the management accounts
  • Assist the Group Financial Accountant with Accounts Payable deliverables and any other ad hoc deliverables for half and year end
  • Provide the internal and external auditors with deliverables timeously

Effective management and reconciliation of balance sheet accounts

  • Assist the Tax and Reporting Accountant with the completion of VAT returns for all entities within the Group
  • Review and prepare all balance sheet reconciliations for all Trade and other payables accounts for the Group
  • Investigate all long outstanding items, unusual transactions or any anomalies on reconciliations
  • Review monthly COD and term creditor reconciliations. Investigate all creditors with debit balances and comment on long outstanding creditors

Talent management

  • Supervision of the creditor clerks to ensure that all work is up to date and completed by required deadlines
  • Assistance given to relevant staff to ensure that they understand what is required of them to perform their duties
  • Check all invoices processed by the creditor clerks to ensure that it complies with VAT requirements, is allocated to the correct accounts and is authorised by the relevant Directors / Managers
  • Ensure that staff deadlines for management accounts are met
  • Ensure that all direct reports have KPAs in place against which to manage performance levels that adequately reflects expected performance outcomes and defines appropriate competencies and behaviours of the role
  • Improve overall skill levels within area by ensuring personal development plans are in place to address development needs and career aspirations

Qualifications & Accreditations

  • Bachelor of Commerce Degree majoring in Accounting 

Experience & Skills

  • 2 – 3 Years’ experience in an accounting role
  • Have previously managed a team of two or more individuals
  • Previous experience in managing an accounts payable function will  be an added advantage

 Attributes & Behaviours

  • Strong leadership qualities, with ability to assert themselves and build high performing teams
  • Skilled communicator, with ability to provide clear and concise instructions
  • Excellent interpersonal skills, with the ability to communicate at all levels 
  • Excellent analytical skills with a passion for accuracy and attention to detail
  • Ability to work well under pressure 
  • Deadline driven, with ability to streamline and own processes to meet targeted objectives

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