Negotiate and manage group-purchasing contracts, always involving expertise and stakeholders from the company membership that offers better value for money than what a single institution can achieve on its own. Maximize return on investment for each activity performed.
Liaise with stakeholders at member institutions to identify opportunities for new group purchasing contracts, gathering information and doing market research on areas of contracts portfolio. Develop procurement strategies. Manage the tender and contracts award process for new contracts and contract renewals to ensure that group purchasing contracts offer best value. Manage contracts and engage with stakeholders at member institutions and the supplier base to ensure highest quality of service. Market the services of the company. Arrange and facilitate forums for interaction between different disciplines in the procurement cycle. Assist the management team in developing strategic and operational plans
Manage all procurement services relevant to allocated contracts portfolio improving efficiencies, reducing total cost of ownership and tracking supplier performance in cooperation with procurement staff and users at member institution.
Manage allocated contracts with suppliers with a special focus on cost savings and quality of service.
Liaise with customers and suppliers in a professional and efficient manner
Expedite handling and answering of enquiries from users at member institutions and suppliers to monitor quality, on time deliveries, preferential procurement and savings.
Ensure effective and timely response to user calls related to orders and deliveries.
Responsible for effective and efficient supply management.
Ensure compliance with the company policies, procedures and standards focussing on standardisation of processes.
Effective management of procurement process.
Responsible for driving e-tender and catalogue system in the organisation to define and build system needs and is responsible for on-going monitoring of effectiveness and modifications where needed.
Keep abreast of business systems and new developments.
Manage procurement activities throughout the purchasing and supply chain and ensure that purchasing activities are provided in a fair, equitable, transparent, cost effective, efficient and effective manner.
Assist management team in developing of procurement policies, procedures, processes;
Build strategic, professional and ethical relationships with clients at member institutions and suppliers.
Ensure procurement activities support supplier contracts and ensure that organisation’s strategic interests are considered in such relationships.
Create cost savings opportunities from bulk buying, pooling of efforts and economies of scale.
Manage a support staff member and act in various positions when other staff members are absent or unavailable.
Accurate and timeous reporting of relevant management information to Chief Executive Officer and relevant member forums.
Ensure that a cost effective e-tender and catalogue system is running.
Create savings opportunities for the organisation and member institutions.
Record all savings and report to the CEO and Financial Manager.
Manage the activities of allocated regions with regional management committee.
Manage activities of Member Advisory Committees and User Groups.
Focus on the return on investment for each activity,
Create cost savings for the company and its member institutions.
Create new contracts that serve the membership community.
Interact and engage with member’s institutions and suppliers at a variety of forums.
Operate within company policies and procedures.
Cope with a high workload.
Varying working hours.
Manage challenging customer base.
Frequent domestic travel to areas where member institutions are located.
Bachelor’s degree in Commerce, Business Management or equivalent.
Experience / Knowledge / Skills:
A minimum of five years’ experience in a corporate procurement environment.
Structuring of business transactions and advising on procurement strategy.
Thorough understanding of the relevant business processes.
Thorough understanding of the Preferential Procurement Policy Framework.
Sourcing and negotiations skills.
Strong leadership abilities.
Marketing of services.
Supplier evaluation experience.
High degree of problem solving ability.
Planning and organising skills.
Ability to meet demanding deadlines.
Excellent communication and presentation skills.
Strong customer service focus.
Attention to detail.